Committee

The current IYCC committeeIYCC Logo

Chairman –  Kev Simons

Secretary – Matt De Havilland

Child Protection – David Leversedge

Treasurer – Alison Jack

Committee Member – Nigel Smith

Committee Member –

 

IYCC Club Constitution

  1. Name

The name of the club is Ilfracombe Youth Canoe Club

  1. Aims

The aims of the Ilfracombe Youth Canoe Club will be:

  • To bring together young people from the diverse communities in North Devon to enjoy activities associated with paddle sports.
  • To promote paddle sport activities through mutual support among our members.
  • To establish a sports club in association with the British Canoe Union and Canoe England
  • To give the opportunity for our members to progress within the sport and experience the varied discaplines within this activity.
  1. Membership

Membership is open to anyone who:

  • is aged between 8 and 18 years old; and
  • lives in Ilfracombe or the surrounding area; and
  • supports the aims of Ilfracombe Youth Canoe Club

Membership will begin as soon as the membership form and first annual payment has been received.

There will be an annual membership fee which will be agreed at the Annual General Meeting (AGM) and will be payable by all members.

A list of all members will be kept by the membership secretary.

Ceasing to be a member

Members may resign at any time in writing to the secretary.

Any member who has not paid their membership fee for one year will be contacted by the committee, who will then decide whether that member is deemed to have resigned.

Any offensive behaviour, including racist, sexist or inflammatory remarks, will not be permitted. Anyone behaving in an offensive way or breaking the equal opportunities policy may be asked not to attend further meetings or to resign from the group if an apology is not given or the behaviour is repeated. The individual concerned shall have the right to be heard by the management committee, accompanied by a friend, before a final decision is made.

  1. Equal Opportunities

Ilfracombe Youth Canoe Club will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.

  1. Officers and committee

The business of the group will be carried out by a Committee elected at the Annual General Meeting. The Committee will meet as necessary and not less than four times a year.

The Committee will consist of 6 members, and be composed of 4 officers and 2 committee members. Up to 2 additional members may be co-opted onto the committee at the discretion of the committee.

The officers’ roles are as follows:

  • Chair, who shall chair both general and committee meetings
  • Secretary, who shall be responsible for the taking of minutes and the distribution of all papers
  • Membership secretary, who shall be responsible for keeping records of members
  • Treasurer who shall be responsible for maintaining accounts

In the event of an officer standing down during the year a replacement will be elected by the next General Meeting of members.

Any committee member not attending a meeting without apology for three months will be contacted by the committee and asked if they wish to resign.

The Committee meetings will be open to any member of Ilfracombe Youth Canoe Club wishing to attend, who may speak but not vote.

  1. Meetings

6.1. Annual General Meetings

An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.

All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.

Nominations for the committee may be made to the Secretary before the meeting, or at the meeting.

The quorum for the AGM will be 10% of the membership or 10 members, whichever is the greater number.

At the AGM:-

  • The Committee will present a report of the work of Ilfracombe Canoe Club over the year.
  • The Committee will present the accounts of Ilfracombe Canoe Club for the previous year.
  • The Officers and Committee for the next year will be elected.
  • Any proposals given to the Secretary at least 7 days in advance of the meeting will be discussed.

6.2 Special General Meetings

The Secretary will call a Special General Meeting at the request of the majority of the committee or at least eight other members giving a written request to the Chair or Secretary stating the reason for their request.

The meeting will take place within twenty-one days of the request.

All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post.

6.3 General Meetings

General Meetings are open to all members and will be held at least once every 6 months or more often if necessary.

All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post.

  1. Rules of Procedure for meetings

All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.

If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of members present. If the number of votes cast on each side are equal, the chair of the meeting shall have an additional casting vote.

  1. Finances

An account will be maintained on behalf of the Association at a bank agreed by the committee. Three cheque signatories will be nominated by the Committee (one to be the Treasurer). Any two of these must sign every cheque. The signatories must not be related nor members of the same household.

Records of income and expenditure will be maintained by the Treasurer and a financial statement given to each meeting.

All money raised by or on behalf of Ilfracombe Youth Canoe Club is only to be used to further the aims of the group, as specified in item 2 of this constitution.

  1. Amendments to the Constitution

Amendments to the constitution may only be made at the Annual General Meeting or a Special General Meeting.

Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting.

Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.

  1. Dissolution

If a meeting, by simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the group.

If it is agreed to dissolve the group all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. The organisation to be agreed at the meeting which agrees the dissolution.